Meeting documents

Cabinet
Thursday 6 August 2009 5.30 pm

Date:
Thursday, 6th August, 2009
Time:
5.30pm
Place:
Reception Room, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
26 APOLOGIES FOR ABSENCE.
Business for item 26
 
27 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 9 JULY 2009.
 RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chairman.
28 DECLARATION OF INTERESTS.
Business for item 28
 
29 ANNUAL TREASURY ACTIVITY REPORT 2008/09
Business for item 29
RESOLVED:

To note the above Annual Treasury Activity Report for 2008/09, and to refer it to Council for approval.
30 QUARTERLY BUDGET MONITORING, PERFORMANCE DIGEST & VIREMENT REPORT
Business for item 30
RESOLVED:

i. To approve the changes to Improvement Action targets as detailed in paragraph 3.9 of the report, as an amendment to the agreed Council Plan

ii. To note the General Fund Revenue Budget changes included within Appendix 2 and approve the budget changes of £50,000 & below

iii. To note the budget changes in the General Fund above £50,000 as listed below, and refer them to Personnel and Resources Committee for approval

- Development Control reduced Planning Application Income £65,400

- Car Park reduced income following free half hour:

maintenance savings identified (£90,000)
reduced income generated £90,000

- Housing Needs savings on Bed & Breakfast expenditure(£80,000)

- Leisure Centre DNA and Pay as You Go income £162,500

iv. To note the capital programme schemes totalling £250,000 proposed for deferral into 2010/2011 as detailed in paragraph 4.5 and refer them to Personnel and Resources Committee for approval

v. To note the virements as detailed in Appendix 4

vi. To include details of budget and performance monitoring in a quarterly performance digest, to be published on the Council's website and Intranet; in line with the recommendations of Performance Review Scrutiny Committee

vii. To forward the Quarterly Budget Monitoring Information to the Personnel and Resources Committee.
31 MEMBERS' QUESTIONS TO PORTFOLIO HOLDERS
Business for item 31
 
32 COMPREHENSIVE AREA ASSESSMENT
MANAGING PERFORMANCE SELF-ASSESSMENT
Business for item 32
RESOLVED;

To note the report.
33 REFERRAL FROM PERFORMANCE REVIEW SCRUTINY COMMITTEE - COVALENT PERFORMANCE MANAGEMENT SYSTEM
Business for item 33
RESOLVED:

To agree to the recommendations of the Scrutiny committee.
34 PROGRESS REPORTS FROM PORTFOLIO HOLDERS
Business for item 34
RESOLVED:

To note the reports.
35 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
Business for item 35
 
The meeting closed at 6.25pm.

Attendance Details

Present:
R.F. Spencer (Chairman), A.S. Bexon, G.V. Clarke, W.H. Golland, R.J. Nicholson, J.M. Parr, V.C. Pepper, W.J. Clarke, A.J. Gillam, G.E. Withers

Business

Business
ItemBusiness
26None
28None declared
29The Head of Corporate Services submitted a report that informed Members of the Annual Treasury Activity Report as required by the Treasury Management Strategy, and the outturn in respect of the Prudential Indicators.
30The Senior Management Team submitted the Quarterly Budget Monitoring, Performance Digest & Virement Report for consideration.
31Councillor Bexon was asked for an update on Killisick Court. The Portfoloi Holder reported that two tenders had been received and were being evaluated.
32The Head of Strategy and Performance submitted a report that updated Cabinet on progress with the Managing Performance element of the Comprehensive Area Assessment (CAA) Organisational Assessment
33The Performance Review Scrutiny Committee held on 6 July 2009 had considered a working group report on the Covalent Performance Management System.

The Scrutiny committee had resolved to recommend to Cabinet:

1) That a quarterly performance digest should continue to be produced.

2) That performance elements of the digest should be produced in two formats in future - the first (and primary) document sorted by priority theme; the second by portfolio

3) That the default position for future performance digests should be that they are produced in electronic format, and that these are published on the Covalent system and on the Council's website. Printed hard copies (in colour) will only be made available to all members of the Council on request.

4) That Quarterly performance information to Cabinet and Scrutiny Committee should be presented as a summary report by priority theme and by portfolio, cross-referencing to the fuller performance information available for members' reference on the Covalent system, and be supported at each quarterly Cabinet and Performance Review Scrutiny Committee meeting by a presentation highlighting key performance information arising from the period in question

5) That a Covalent training and awareness session should be held for all elected members.
34The following progress reports on items within their remit were received from Portfolio Holders:

Leisure & Wellbeing

- Burial arrangements - assistance to people affected by default of funeral director

- Fountain in Arnot Hill Park

Finance

- Meeting with City Council - re economic development cooperation

Direct Services

- Meeting of Notts waste management group.
35None