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Agenda and minutes

Venue: Chappell Room

Contact: Helen Lee  Democratic Services Officer

No. Item


Apologies for Absence and Substitutions.


Apologies were received from Councillor K Doyle and Councillor A Scoggie.


To approve, as a correct record, the minutes of the meeting held on 19 March 2018 pdf icon PDF 78 KB




That the minutes of the above meeting, having been circulated, be approved as a correct record.



Declaration of Interests.




Programme of Portfolio Holder Attendance pdf icon PDF 95 KB

Report of the Democratic Services Officer.

Additional documents:


The Committee welcomed Councillor Gary Gregory, Portfolio Holder for Community Development, to discuss a range of issues relating to his area of responsibility.  David Wakelin, Director of Health and Community Wellbeing and Lance Juby, Service Manager, Community Relations also attended the meeting.


Councillor Gregory addressed a range of questions that had been sent to him in advance of the meeting.


The following points were highlighted:


1.    The Community Development Portfolio has no qualitative performance indicators that can be used to measure performance.  Instead quarterly outcome case studies are produced to measure progress against corporate key actions.


2.    Initiatives to support deprived communities are centred on the work of the Locality Coordinators.  Locality Plans deliver actions in:


a.    Netherfield and Cowlick

b.    Newstead Village

c.    Killisick Estate

d.    There is also some work being undertaken to improve the environmental appearance of Warren Hill


The Locality Coordinators are also compiling a project plan that will seek to address areas identified in the Borough as having higher levels of child poverty than the national average.


3.    The asset transfer of Community Centres buildings to community groups is progressing.  This is a long term project and training and visioning workshops are being arranged for groups interested in asset transfer. In addition one to one support including help with funding applications is being provided. Arnold Hill Community Centre transferred to the Eagles Nest Community Centre in July 2017. New charities Calverton Road Arts and Community Centre has been established and is developing a business plan manage Pond Hills Community Centre. The Haywood Road Community Centre transfer is progressing.  Users of Burton Road and Wollaton Avenue Community Centre are being supported with a range of options to enable them to continue to remain in the venue.


4.    Activities undertaken by both the Youth and Seniors Council were detailed.  This included them working collaboratively to design an Integrated Conference for later in 2018.


5.    The Community Relations team have regular liaison meetings with parish clerks to discuss issues raised by the clerks.


The recently adopted Heritage Strategy for the Borough was explained. This includes two key projects seek to promote the rich heritage and natural history of the Boroughs rural area, the Gedling Borough Heritage Interpretation Project and the Gedling Borough Heritage Way. The route for the proposed Heritage Way walking trail was outlined.




·         Note the report and;


·         Thank Councillor Gregory for an interesting and informative presentation.




Council Plan 2017/19: Overview of Quarter 3 pdf icon PDF 164 KB

Report of the Director of Organisational Development and Democratic Services.      


Additional documents:


The Director of Organisation Development  and Democratic Services presented a report, which had been circulated in advance of the meeting, informing the committee about the position against improvement, Actions and Performance indicators in the 2017/2018 Gedling Plan.


Nine of the Gedling Plan Actions are completed  with the remaining either in progress or assigned to an officer,  As the report refers to the third quarter of the financial year it is expected that identified actions will be completed by year end. Of the 8 indicators below target, 1 is expected to improve and be on target at yearend and 5 are expected to improve. Areas of concern include levels of overall crime, the time processing homeless applications and Housing Benefit claims, net additional housing provided and recycling rates.


Notable achievements for Quarter 3 included the opening of the Carlton Hub, the commencement of the apprenticeship programme, the virtual spin launch and the official launch of the 3G Football Facility at Redhill Leisure Centre.


The following issues relating to the report were discussed:


·         The reasons for the use of stretching targets for the process of housing benefit applications

·         Why the date for  the release of the Local Plan Document was not known

·         Trade waste collections and the decision not to separate recyclable refuse. 

·         The attendance figures for the Carlton Hub.




·         Note the progress against actions and performance indicators in the 2017/2019 Gedling Plan

·         Request additional information relating to the use of the Carlton Hub.


Work Programme Development 2018/19 pdf icon PDF 89 KB

Report of the Democratic Services Officer.

Additional documents:


The following potential items for inclusion in the 2018/19 scrutiny work programme were identified.


·         Waste management and recycling


·         The Council’s relationship with Parish Councils


·         Equality issues linked to access to meetings.


The incoming Chair has also identified a number of potential topics for review.  These will be circulated to members of the Committee.


The issues identified will be discussed at the July Committee, when additional information will be available to assist members to agree what they would like to include in the 2018/19 work programme.




·         Note the report.


Scrutiny Work Programme pdf icon PDF 88 KB

Report of the Democratic Services Officer.

Additional documents:




Elderly Persons working group – 6 month progress report.


The six month progress report on the implementation of agreed recommendations made by the working group were discussed.




Members discussed and noted the information relating to the Council’s responsibilities relating to water safety and drowning prevention.





·         Note the six month progress report on recommendations made by the Elderly Persons Working Group.


·         Note the information relating to water safety.


·         Note the work programme forward plan.



Reports and Notices pdf icon PDF 40 KB

Report of the Democratic Services Officer.


Members considered a report, which had been circulated in advance of the meeting, which included information on items referred to the Chair as required by the Constitution.


Any other item which the Chair considers urgent.




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