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Agenda and minutes

Venue: Chappell Room

Contact: Lyndsey Parnell  Senior Democratic Services Officer

Items
No. Item

103.

Apologies for Absence and Substitutions.

Minutes:

None.

104.

To approve, as a correct record, the minutes of the meeting held on 29 August 2017. pdf icon PDF 54 KB

Minutes:

RESOLVED:

 

That the minutes of the above meeting, having been circulated, be approved as a correct record.

 

105.

Declaration of Interests.

Minutes:

None.

106.

Exclusion of Press and Public.

To move that under Section 100(A)(4) of the Local Government Act 1972 the public and press be excluded from the meeting during consideration of the ensuing four reports on the grounds that the report involves the likely disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

RESOLVED:

 

That, the Members being satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information that under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during the consideration of the ensuing four reports on the grounds that the report involves the likely disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

107.

Leisure Centres- Staffing Proposals

Report of the Service Manager; Leisure Services and the Business Strategy Manager Leisure Services.

Minutes:

The Service Manager for Leisure introduced a report, which had been circulated in advance of the meeting, making final recommendations on proposed changes to staffing at the Council’s Leisure Centres.

 

Further comments received from affected staff since the agenda was printed were reported to members.

 

RESOLVED to:

 

1)    Note the feedback received from staff and trade unions to the proposals;

 

2)    Note the revised proposals contained in section 4 of the report and offer the following comments to the Chief Executive to consider:

 

a)    In future should additional working hours become available at centres then steps should be taken to give affected post holders priority when recruitment takes place;

 

b)    Officers should carefully monitor the effect of the changes both in terms of standards of cleanliness and customer satisfaction;

 

c)    Ensure that adequate staffing arrangements are in place should a medical emergency arise at one of the centres;

 

d)    Ensure that options to introduce self-service functions to customers are assessed to improve the customer experience; and

 

e)    Concern was expressed that while Members appreciated the need for financial savings, the lower paid members of the workforce appeared to be exclusively affected by the proposals.

 

3)    Support the recommendations for consideration by the Chief Executive who, under delegated authority, will authorise the implementation of changes with effect from 1st January 2018.

108.

Pay Strategy

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager Organisational Development introduced a report, which had been circulated prior to the meeting, seeking views on a Pay Strategy that will be endorsed through the Appointments and Conditions of Service Committee as part of the annual Pay Policy Statement to be considered for approval by Full Council.

 

RESOLVED to:

 

1)    Support the proposals made by Senior Leadership Team for implementation; and

 

2)    Recommend that the Appointments and Conditions of Service Committee endorse the Pay Policy Statement in which the Pay Strategy will be contained and which will subsequently be considered by Full Council for approval. 

109.

Normal Pay During Holidays

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager Organisational Development introduced a report, which was circulated prior to the meeting, to formally close consultation on proposed implementation methods to recognise the requirement in law to make normal payments during a four-week period of annual leave each year.

 

RESOLVED:

 

To support the proposal and close consultation on the proposal identified to recognise all additional payments in the calculation of normal pay for the minimum four-week holiday period required in European law.

110.

Stand-by and Call Out; Policy Review

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager Organisational Development introduced a report, which was circulated prior to the meeting, seeking views on local policy changes relating to the provision of out-of-hours’ stand-by and call out arrangements before formal changes to policy are presented to the Appointments and Conditions of Service Committee.

 

RESOLVED to:

 

Confirm support the proposals made in sections 3.1- 3.4 of the report to introduce changes to the Stand-by and Call Out Policy within the timescales suggested and consequently to support the progression to the Appointments and Conditions of Service Committee of the revised Stand-by and Call Out Policy proposed at Appendix 4 to the report.

 

 

111.

Sickness Absence- Trends pdf icon PDF 198 KB

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager, Organisational Development, presented the report, which had been circulated prior to the meeting, informing the Committee of the current levels of sickness absence in the organisation and to examine trends.

 

RESOLVED:

 

To note the information.

112.

Apprenticeship Strategy pdf icon PDF 114 KB

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager Organisational Development presented a report, which had been circulated prior to the meeting, seeking comments on a draft Apprenticeship Strategy which would be required for when the Council begins hosting its own apprentices.

 

RESOLVED:

 

To support the strategy for inclusion in the suite of documents that supports the Council’s Accredited Apprenticeship Centre.  

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113.

Gender Pay Gap pdf icon PDF 103 KB

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager Organisational Development introduced a report, which had been circulated prior to the meeting, informing Members of the new requirement in law to publish information to show the gender pay gap within this, and other large organisations.

 

RESOLVED:

 

To note the information.

 

114.

Minor Changes to Establishment pdf icon PDF 82 KB

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager, Organisational Development, presented a report, which was circulated in advance of the meeting, which gave details of minor changes to the establishment.

 

RESOLVED:

 

To note the report.

 

115.

Current Staffing Issues pdf icon PDF 86 KB

Report of the Service Manager; Organisational Development.

Minutes:

The Service Manager, Organisational Development, presented a report, which had been circulated prior to the meeting, which gave information about current issues affecting the workforce.

 

RESOLVED:

 

To note the report.

116.

Any other item which the Chair considers urgent.

Minutes:

None.

 


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