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Agenda and minutes

Venue: Chappell Room

Contact: Alec Dubberley  Service Manager Democratic Services

Items
No. Item

7.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillors Hollingsworth, Payne, and Barnfather (observor).

 

Councillor Doyle attended as substitute observor.

8.

To approve, as a correct record, the minutes of the meeting held on 24 May 2018 pdf icon PDF 53 KB

Minutes:

RESOLVED:

 

That the minutes of the above meeting, having been circulated, be approved as a correct record.

9.

Declaration of Interests.

Minutes:

None

10.

Modern Slavery pdf icon PDF 129 KB

Report of the Chief Executive.

Additional documents:

Minutes:

The Chief Executive introduced a report, which had been circulated prior to the meeting, setting out the Council’s Modern Slavery and Human Trafficking policies and Transparency statements.

 

RESOLVED:

 

To approve the Modern Slavery and Human Trafficking Policy Statement and Transparency Statement attached to the report.

11.

Data Protection Policy and Appropriate Policy Document as required by the Data Protection Act 2018 pdf icon PDF 93 KB

Report of the Legal Advisor.

Additional documents:

Minutes:

Craig Allcock, Legal Advisor introduced a report seeking approval to amend the Data Protection Policy in response to recent legislative changes.

 

RESOLVED:

 

To approve the amendments to the Data Protection Policy at Appendix 1 to the report including the Annex to the Data Protection Policy, the Appropriate Policy Document at Appendix 2 to the report.

12.

Local Government Association Insurance Mutual pdf icon PDF 109 KB

Report of the Deputy Chief Executive & Director of Finance.

Additional documents:

Minutes:

The Deputy Chief Executive and Director of Finance introduced a report, which had been circulated prior to the meeting, seeking approval to apply to be a founding member of the new Local Government Insurance Mutual.

 

RESOLVED to:

 

1)    Approve the Council’s participation as a Founding Member of the “Local Government Mutual”, which is a new company limited by guarantee, from which to develop an insurance Mutual;

 

2)    Nominate the Deputy Leader to be appointed as a Founding Member committee member of the “Local Government Mutual” to oversee and make strategic decisions in respect of its initial phase of activity pending trading;

 

3)    Delegate authority to the Deputy Chief Executive and Director of Finance to submit the Application for Membership of the “Local Government Mutual” as a Founding Member;

 

4)    Authorise the Deputy Chief Executive and Director of Finance to share the Council’s relevant risk transfer and protection data with the LGA officers working on the project on a strictly confidential basis; and

 

5)    Note that once the new Mutual is established, a report on options and recommendations for the Council to utilise the Mutual will be presented to Cabinet at the appropriate time.

13.

Papplewick Conservation Area Appraisal and Management Plan Adoption pdf icon PDF 117 KB

Report of the Service Manager Planning Policy.

Additional documents:

Minutes:

The Service Manager Planning Policy introduced a report, which had been circulated prior to the meeting, seeking approval to publish the Papplewick Conservation Area Character Appraisal and the associated Management Plan.

 

RESOLVED to:

 

1)    Approve the appended Papplewick Conservation Area Character Appraisal and Management Plan at Appendix B and the recommended boundary changes therein (also attached at Appendix C to the report);

 

2)    Authorise the Service Manager - Planning Policy to notify the Secretary of State of the boundary changes, and advertise the boundary changes as required by statute; and

 

3)    Delegate authority to the Service Manager - Planning Policy to make any minor typographical, formatting or factual amendments to the Papplewick Conservation Area Appraisal and Management Plan as appropriate.

14.

Health and Wellbeing Strategy and Planning and Health Protocol pdf icon PDF 114 KB

Report of the Service Manager Planning Policy.

Additional documents:

Minutes:

The Service Manager Planning Policy introduced a report which had been circulated prior to the meeting, updating Cabinet on progress towards implementing a Health and Wellbeing Strategy in light of the emerging local plan.

 

RESOLVED to:

1)    Apply the Health and Wellbeing checklist to local planning policy preparation only;

 

2)    Endorse the health and well-being Protocol subject to referring only those planning applications as defined in the table below paragraph 12 to the relevant health partner; and

 

3)    Request that the Service Manager Planning Policy communicates this decision to Nottinghamshire County Council.

15.

Gedling Gambling Statement of Policy pdf icon PDF 93 KB

Report of the Director of Health and Community Wellbeing.

Additional documents:

Minutes:

The Director of Heath and Community Wellbeing introduced a report, which had been circulated prior to the meeting, informing Members of the need to review the Statement of Gambling Policy and the required period of consultation.

 

RESOLVED:

 

To approve the proposed changes to the Council’s Gambling Statement of Policy to go out to consultation for a period of ten weeks in accordance with the Gambling Act and as detailed in this report.

16.

Pet Cremation Service pdf icon PDF 141 KB

Report of the Service Manager Parks and Street Care.

Minutes:

The Service Manager Parks and Street Care introduced a report, which had been circulated prior to the meeting, seeking approval to introduce a Pet Cremation Service.

 

RESOLVED:

 

1)    To agree to increase the capital budget by £23,600 and refer to Council for approval;

 

2)    That subject to the approval of the capital budget, approve the establishment of a new Pet Cremation Service within PASC which will become fully operational by 1 April 2019;

 

3)    To authorise the Deputy Chief Executive and Director of Finance to obtain any necessary consents, approvals and licences required to operate the Pet Cremation Service; and

 

4)    To authorise the Portfolio Holder for Environment to determine any future proposals for the Pet Cremation service to be provided to residents and businesses outside the Borough.

17.

Collaboration Agreement with Nottingham City Council pdf icon PDF 100 KB

Report of the Senior Leadership Team.

Minutes:

The Chief Executive introduced a report which had been circulated prior to the meeting, seeking approval to enter into an agreement to develop Collaborative working with Nottingham City Council.

 

RESOLVED to:

 

1)    Agree to enter into a Collaborative Agreement with Nottingham City Council as detailed in the report; and

 

2)    Authorise the Deputy Chief Executive and Director of Finance, in consultation with the Director of Democratic Services and Organisational Development, to finalise the terms of the Agreement. This being subject to reciprocal arrangements being approved by the Nottingham City Council Executive.

18.

Future operating model for Leisure Services in Gedling Borough pdf icon PDF 120 KB

Report of the Director of Health and Community Wellbeing.

Additional documents:

Minutes:

The Director of Health and Community Wellbeing introduced a report, which had been circulated prior to the meeting, updating Cabinet on the work being done to identify future operating models for the delivery of leisure services.

 

RESOLVED to:

 

1)    Support the continuation of the current arrangements with Nottingham City Council;

 

2)    Endorse the work carried out by officers to commission the options appraisal work as described in the report; and

 

3)    Request a further report to Cabinet later in the year that outlines options and recommendations for the future operating model most appropriate for the council’s leisure service.

19.

Forward Plan pdf icon PDF 83 KB

Report of the Service Manager Democratic Services.

Additional documents:

Minutes:

Consideration was given to a report of the Service Manager, Elections and Members’ Services, which had been circulated prior to the meeting, detailing the Executive’s draft Forward Plan for the next four month period.

 

Members were reminded of the additional meeting of Cabinet scheduled for 10 July 2018.

 

RESOLVED:

 

To note the report.

20.

Progress Reports from Portfolio Holders.

Minutes:

Due to the longer than usual agenda, Councillor Clarke informed members that this item was not being taken at this meeting.

21.

Member's Questions to Portfolio Holders.

Minutes:

Due to the longer than usual agenda, Councillor Clarke informed members that this item was not being taken at this meeting.

22.

Any other items the Chair considers urgent.

Minutes:

None.

23.

Exclusion of Press and Public

To move that in accordance with the provisions of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000, the public be excluded from the remainder of the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Minutes:

Councillor Clarke introduced a report relating to the Regeneration of Land at Burton Road. He explained that there was information in the report that was commercially sensitive. He therefore moved that the press and public be excluded from the meeting for consideration of the item.

 

RESOLVED:

 

That Members being satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information that under Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during the consideration of the ensuing report on the grounds that the report involves the likely disclosure of exempt information as defined in Paragraphs 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

24.

Regeneration of land at Burton Road for affordable housing.

Report of the Service Manager for Economic Growth and Regeneration.

Additional documents:

Minutes:

The Deputy Chief Executive and Director of Finance introduced a not for publication report, which had been circulated prior to the meeting, seeking approval to take the necessary steps to acquire land on Burton Road for affordable housing.

 

RESOLVED to:

 

1)    Approve the acquisition of the Site under the Council’s powers under s.120 of the Local Government Act 1972, up to the maximum cost detailed in the report;

 

2)    Authorise the use of s.106 affordable housing funds to meet the capital costs of the scheme including acquisition, demolition and legal costs up to the maximum cost detailed in the report;

 

3)    Delegate authority to the Deputy Chief Executive and Director of Finance to agree Heads of Terms for the acquisition of the Site (as shown on the plan at appendix 1 to the report), to make formal offers for no more than the total detailed in the report subject to the offers being accepted, to complete the acquisition of the Site;

 

4)    Authorise the Service Manager for Property to obtain any necessary approvals and consents to enable demolition of the buildings on the Site once acquired;

 

5)    Authorise the Service Manager for Economic Growth and Regeneration to invite tenders for an affordable housing scheme on the Site; and

 

6)    Note that acceptance of tenders and decisions on the disposal of land will be the subject to a separate Portfolio Holder report.

25.

Thanks to Chief Executive

Minutes:

Councillor Clarke, on behalf of all Members, paid tribute to John Robinson, Chief Executive who was attending Cabinet for the final time.

 

The Leader thanked John for his 10 years of service to Gedling noting in particular the excellent work he led to resettle Syrian refugees in Nottinghamshire. He said that his compassion and good humour would be missed and wished him all the best for his new role at Newark and Sherwood District Council.

 


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