Agenda and minutes

Thursday 27 July 2017 12.30 pm

Venue: Chappell Room

Contact: Lyndsey Parnell  Senior Democratic Services Officer

No. Item


Apologies for Absence.


Apologies for absence were received from Councillor Barnfather (observor).


To approve, as a correct record, the minutes of the meeting held on 01 June 2017. pdf icon PDF 68 KB




That the minutes of the above meeting, having been circulated, be approved as a correct record.


Declaration of Interests.


Councillors Clarke and Barnes declared pecuniary interests in Agenda Item 6 as Directors of the Gedling Homes Board.


Quarterly Budget Monitoring, Performance Digest & Virement Report pdf icon PDF 187 KB

Report of the Senior Leadership Team.

Additional documents:


The Chief Executive introduced a report, which had been circulated prior to the meeting, informing Members of the likely outturn of the Revenue and Capital Budgets for the 2017/18 financial year as at the end of Quarter 1.




1)    Note the progress against Improvement Actions and Performance Indicators in 2017/19 Gedling Plan;


2)    Approve the General Fund Revenue Budget virements included in Appendix 1 to the report;


3)    Note the use of reserves and funds during quarter one as detailed in Appendix 2 to the report; and


4)    Approve the changes to the capital programme included in paragraph 2.2.3 of the report.


Prudential Code Indicator Monitoring 2017/18 and Quarterly Treasury Activity Report for Quarter ended 30 June 2017 pdf icon PDF 143 KB

Report of the Deputy Chief Executive and Chief Financial Officer.

Additional documents:


The Deputy Chief Executive and Chief Financial Officer introduced a report, which had been circulated prior to the meeting, informing Members of the performance monitoring of the 2017/18  Prudential Code Indicators, and advising Members of the quarterly treasury activity as required by the Treasury Management Strategy.




Note the report, together with the Treasury Activity Report 2017/18 for Quarter 1 and the Prudential and Treasury Indicator Monitoring 2017/18 for Quarter 1 at Appendix 1, and the Prudential and Treasury Indicator Monitoring 2017/18 for Quarter 1, at Appendix 3 to the report.


Provision of Ground Maintenance Service and associated environmental works to Gedling Homes for 2017/18 pdf icon PDF 100 KB

Report of the Business Development Manager – Parks and Street Care.


Councillors Barnes and Clarke and left the meeting with Councillor Payne taking the Chair.


The Business Development Manager, Parks and Street Care introduced a report, which had been circulated prior to the meeting, seeking approval to enter into a contract with Gedling Homes for the Council to provide ground maintenance services and associated environmental works.




Approve entering into a contract with Gedling Homes for the provision of ground maintenance services and associated environmental works from 1st August 2017.


Recording of Meetings Update pdf icon PDF 105 KB

Report of the Service Manager- Democratic Services.


Councillors Barnes and Clarke re-joined the meeting with Councillor Clarke resuming the Chair.


The Director of Organisational Development and Democratic Services introduced a report, which had been circulated prior to the meeting, to update Cabinet on the trial of recording audio of Council and Planning Committee meetings which recommend a way forward.




1)    Note that the recording of meetings trial has ceased;


2)    Request that the Scrutiny Working Group set up to explore options for promoting the openness of the Council also considers recording of meetings and, as part of that work, consults all Members for their views; and


3)    Defer consideration of the decision regarding whether to record meetings in the future until the Scrutiny Working Group has considered the matter further.


Gedling Seniors Council pdf icon PDF 93 KB

Report of the Community Investment Manager.

Additional documents:


The Director of Health and Community Wellbeing introduced a report, which had been circulated prior to the meeting, informing Cabinet of progress of the Gedling Seniors Council.




Approve the Gedling Seniors Council Terms of Reference, draft Action Plan and programme of support.


Forward Plan pdf icon PDF 83 KB

Report of the Service Manager – Democratic Services.

Additional documents:


Consideration was given to a report of the Service Manager, Democratic Services, which had been circulated prior to the meeting, detailing the Executive’s draft Forward Plan for the next four month period.




To note the report.


Progress Reports from Portfolio Holders.


Councillor Peter Barnes (Environment)


·         Arnot Hill Park, Gedling Country Park and Burton Road Jubilee Park we all recently given the Green Flag Award.


·         The Parks and Street Care Team had been shortlisted APSE Best Kept Cemetery Award.


Councillor Jenny Hollingsworth (Growth and Regeneration)


·         The Local Plan inspector had expressed concern about the allocation of land at Killisick.  Other sites are being identified and a cross party group will meet on the 2 August to consider new proposals.


·         Attended a recent Community Infrastructure Levy briefing in unparished areas which gave information about how applications could be made.  Details on the Council website.


·         The Employment and Skills group met on the 19 July and received a presentation about the World Health Innovation Summit in Nottingham.


·         Gedling Jobs Fair to be held on 11 September at Arnold Methodist Church.


·         Free mentoring training for employers recruiting apprentices will take place at the Civic Centre on the 3, 10 and 17 October.


·         Work was progressing on converting DBH House into residential accommodation at Carlton Square.


·         Presentation on Housing Infrastructure was given at the Developers’ Forum.


·         The County Council had published a Bus Route Improvements Report with aspects of the report affecting local business and residents in the Borough. Members agreed that a collective response should be sent from the Borough Council


Councillor Gary Gregory (Community Development)


·         The community asset transfer of Arnold Hill Community Centre to Eagles Nest Church is now complete.


·         This year the Horticultural Society Show and Allotments Association will hold a joint presentation evening on 10 November at Richard Herrod Centre.


·         Dylan Barker’s football shirt has been sent to the city ground to be signed.



Councillor Henry Wheeler (Housing, Health and Well-being)


·         Recently attended a CCG meeting which announced planned spending cuts of £12m by 2021.


·         Redhill 3G artificial football pitch is now open with a range of activities available.


·         Memory Café to open at St George’s Centre on 24 August.


·         All Temporary housing accommodation was currently occupied. Repairs at Wollaton Avenue are ongoing.


Councillor Michael Payne (Resources and Reputation)


·         Residents can book Bulky Waste collections online to commence from 7 August.


·         New format to Council website to make it simpler for the public to find information and access to services, launch planned for mid-August.


·         Outstanding achievement by Customer Services in Quarter 1 receiving no complaints


Councillor David Ellis (Public Protection)


·         Court proceedings have been instigated to evict unauthorised travellers at Colwick.  The Neighbourhood Wardens continue to liaise with travellers and the local community.


·         There had been a recent increase in reported crime.  The Police and Crime Commissioner will be hosting a workshop on this in the autumn.


·         Carlton Police have relocated to the Fire Station and Arnold Police to relocate to the Council’s Jubilee House building.


·         East Midlands Ambulance Service’s electric rapid response vehicle would soon be based at Jubilee House.


Councillor John Clarke (Leader of the Council)


·         The Chief Constable has approved accreditation to the Council’s Neighbourhood Wardens giving them powers to confiscate alcohol.


·         The recently held Gedling  ...  view the full minutes text for item 19.


Member's Questions to Portfolio Holders.




Any other items the Chair considers urgent.