Agenda and minutes

Apologies for absence were received from Councillor Payne.

RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record.

None.

Report of the Assistant Director Finance.

The Assistant Director of Finance introduced a report, which had been circulated prior to the meeting, seeking approval for the Annual Treasury Activity Report for referral to Council as required by regulations.

RESOLVED:

To approve the Annual Treasury Activity Report and refer it to Council for approval as required by the regulations.

Report of the Senior Leadership Team

The Assistant Director of Finance introduced a report, which had been circulated in advance of the meeting, presenting the Budget Outturn and Budget Carry Forwards for 2019-20.

RESOLVED to:

1)    Note the Budget Outturn figures for 2019-20;

2)    Approve the movements in Earmarked Reserves and Provisions as detailed in paragraphs 2.4 and 2.5 of the report;

3)    Note the capital carry forwards approved by the Chief Financial Officer included in Appendix 6 to the report, being amounts not in excess of £50,000 and committed schemes above £50,000; and

4)    Refer to Council for approval:

a)    The capital carry forwards of £1,120,000 included in Appendix 6 to the report for non-committed schemes in excess of £50,000;

b)    The overall method of financing of the 2019-20 capital expenditure as set out in paragraph 3.4 of the report;

c)    The capital determinations regarding financing and debt provisions as set out in paragraph 3.5 of the report.

Report of the Senior Leadership Team.

The Acting Chief Executive delivered a presentation on year-end performance including key achievements delivered.

The Director of Organisational Development and Democratic Services went on to highlight results from staff and resident surveys carried out during 2019.

RESOLVED to:

1)    Note the progress against the Improvement Actions and Performance Indicators in the 2019/20 Gedling Plan; and

2)    Request a further report to Cabinet setting out progress made in relation to unachieved performance targets highlighted in paragraph 2.6 of the report.

Report of the Health, Safety and Emergency Planning Officer.

The Director of Organisational Development and Democratic Services introduced a report of the Health, Safety and Emergency Planning Officer, which had been circulated in advance of the meeting, seeking approval to formally adopt new business continuity arrangements.

RESOLVED to:

1)    Approve the Business Continuity Policy at Appendix 1 to the report, to be applied to all service areas;

2)    Approve the Business Impact Assessment Guidance at Appendix 2 to the report;

3)    Approve the Business Impact Assessment Template at Appendix 3 to the report;

4)    Authorise the Director responsible for emergency planning and business continuity to approve future minor updates to the Policy as outlined in paragraph 2.5 of the report;

5)    Authorise the Health, Safety and Emergency Planning Officer to make amendments to the Business Impact Assessment templates and guidance to ensure they remain fit for purpose as outlined in paragraph 2.6 of the report; and

6)    Agree the Business continuity promotion proposal as outlined in paragraph 2.7 of the report.

Report of the Service Manager Economic Growth and Regeneration.

The Service Manager Economic Growth and Regeneration introduced a report, which had been circulated in advance of the meeting, updating on the progress of the Carlton Square Improvement scheme and seeking approval for further progression of the project.

RESOLVED to:

1)    Thank officers for the recommendations and the work done so far in engaging with businesses;

2)    Approve the final scheme of improvement works for Carlton Square car park as shown at Appendix 4 to the report;

3)    Authorise the Chief Executive to submit an application for planning permission for the approved scheme at Carlton Square car park;

4)    Delegate authority to the Service Manager of Economic Growth and Regeneration to make any minor amendments to the approved scheme as required during the planning application process;

5)    Approve the decrease in the total project budget from £600,000 to £450,000 to reflect that the Council is only delivering part of the overall comprehensive scheme in its ownership;

6)    Delegate authority to the Director of Organisational Development and Democratic Services to negotiate and enter into a legal agreement with BNP Paribas for the comprehensive development of Carlton Square, subject to the grant of planning permission and external funding being secured by the Council;

7)    Approve an additional and separate capital budget of £25,000 for the improvement works to the proposed service yard to be funded by a contribution from the Economic Development Reserve; and

8)    Note the progress to date, as set out in the report, and the intention to apply for funding for the works from the D2N2 LEP N2TC fund.

Report of the Service Manager Planning Policy.

The Service Manager Planning Policy introduced a report, which had been circulated in advance of the meeting, seeking approval to commence consultation on the Greater Nottingham Strategic Plan Growth Options document.

RESOLVED to:

1)    Approve the Greater Nottingham Strategic Plan Growth Options document to allow a period of public representations; and

2)    Delegate authority to the Service Manager Planning Policy to make minor editing changes necessary to the Growth Options document prior to consultation.

Report of the Service Manager Democratic Services.

Consideration was given to a report of the Service Manager, Democratic Services, which had been circulated prior to the meeting, detailing the Executive’s draft Forward Plan for the next four month period.

RESOLVED:

To note the report.

None.