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Agenda and minutes

Venue: Chappell Room

Contact: Alec Dubberley  Service Manager Democratic Services

Items
No. Item

112.

Apologies for Absence.

Minutes:

Apologies for absence were received from Councillor Payne.

113.

To approve, as a correct record, the minutes of the meeting held on 5 April 2018. pdf icon PDF 80 KB

Minutes:

RESOLVED:

 

That the minutes of the above meeting, having been circulated, be approved as a correct record.

114.

Declaration of Interests.

Minutes:

Councillors Barnes and Clarke declared pecuniary interests in agenda item 6 as a Member, or the spouse of Member, of the Board of Gedling Homes.

115.

Gedling Borough Heritage Strategy pdf icon PDF 101 KB

Report of the Service Manager Community Relations.

Additional documents:

Minutes:

The Service Manager Community Relations introduced a report, which had been circulated prior to the meeting, presenting the Gedling Borough Heritage Strategy for adoption.

 

RESOLVED to:

 

1)    Adopt the Gedling Borough Heritage Strategy, while recognising its delivery will be determined within the parameters of the Council’s Medium Term Financial Plan; and

 

2)    Approve Council officers to work alongside and develop the Gedling Heritage Forum as a means of engaging with the wide range of key stakeholders with an interest and involvement in the Borough’s heritage.

116.

Introduction of the General Data Protection Regulation and the forthcoming Data Protection Act 2018 pdf icon PDF 141 KB

Report of the Legal Advisor.

Additional documents:

Minutes:

Craig Allcock, Legal Advisor, presented a report, which had been circulated prior to the meeting, giving information about the forthcoming General Data Protection Regulation (GDPR) and the steps being taken to ensure compliance.

 

RESOLVED to:

 

1)    Note the contents of the report and the steps taken to ensure the Council complies with the General Data Protection Regulation and forthcoming Data Protection Act;

 

2)    Designate the Service Manager - Legal Services as the Data Protection Officer (DPO) from 25 May 2018 and approve the establishment of two Deputy DPO roles as detailed in the report;

 

3)    Approve the amendments to the Information Security Incident Management section of the Information Security Policy at Appendix 1 to the report to take effect from 25 May 2018;

 

4)    Authorise the Director of Organisational Development & Democratic Services to approve amendments to all of the Council’s policies falling within the remit of the Executive which reference the Data Protection Act 1998 to refer to the GDPR and/or Data Protection Act 2018; and

 

5)    Delegate authority to the DPO or deputy to exercise all the DPO functions listed in the GDPR and delegates all other functions under the GDPR and DPA 2018, with specific reference to use of exemptions, to the Director of Organisation Development and Democratic Services.

117.

Representation on the Board of Gedling Homes pdf icon PDF 88 KB

Report of the Director of Organisational Development and Democratic Services.

Minutes:

Councillors Barnes and Clarke left the meeting as they had both declared pecuniary interests in the item. Councillor Hollingsworth took the Chair.

 

The Director of Organisational Development presented a report, which had been circulated prior to the meeting, explaining changes to the Council’s representation on the Board of Gedling Homes as a result of recent legislative changes.

 

RESOLVED that:

 

1)    Councillors Sandra Barnes and Barbara Miller will cease to be a members of the Board of Gedling Homes from 16 May 2018; and

 

2)    Councillor John Clarke, Leader of the Council, will continue as a Board Member from that date.

118.

Recording of Meetings pdf icon PDF 114 KB

Report of the Service Manager Democratic Services.

Minutes:

Councillor Clarke resumed the Chair.

 

The Service Manager Democratic Services introduced a report, which had been circulated prior to the meeting, reporting recommendations made by the Overview and Scrutiny Committee about recording of meetings.

 

RESOLVED to:

 

1)    Defer the decision on whether to implement recording of meetings until after the elections in May 2019; and

 

2)    Request that further work is carried out to fully assess costs and options for recording of meetings so that a decision can be made in 2019.

119.

Report and Recommendations of the Effectiveness of Scrutiny Working Group pdf icon PDF 133 KB

Report of Councillor Paling, Chair of the Working Group.

Minutes:

Councillor Paling introduced a report, which had been circulated prior to the meeting, reporting the final recommendations of the Effectiveness of Scrutiny Working Group.

 

RESOLVED:

 

To thank the working group for the recommendations made and refer the report to the appropriate Portfolio Holder in order that a response is made to the next Overview and Scrutiny Committee.

 

120.

Report and Recommendations of the Gedling Councillor Standard Working Group pdf icon PDF 103 KB

Report of the Scrutiny Working Group.

Minutes:

Councillor Paling introduced a report, which had been circulated prior to the meeting, reporting the final recommendations of the Gedling Councillor Standard Working Group.

 

RESOLVED:

 

To thank the working group for the recommendations made and refer the report to the appropriate Portfolio Holder in order that a response is made to the next Overview and Scrutiny Committee.

121.

Forward Plan pdf icon PDF 83 KB

Report of the Service Manager Democratic Services.

Additional documents:

Minutes:

Consideration was given to a report of the Service Manager Democratic Services, which had been circulated prior to the meeting, detailing the Executive’s draft Forward Plan for the next four month period.

 

Cabinet Members were advised that the next meeting was scheduled for 24 May, the day after the Annual Meeting of Council. The timescale for the adoption of the Local Planning Document was still to be confirmed but this would definitely be by the end of the summer.

 

RESOLVED:

 

To note the report.

122.

Progress Reports from Portfolio Holders.

Minutes:

Councillor Peter Barnes (Environment)

 

·         Interviews had been recently held for a new tree team in order to expand the service.

 

·         Good recent feedback about parks and refuse collection services from the public.

 

Councillor Jenny Hollingsworth (Growth and Regeneration)

 

·         The adoption of the local plan is imminent and should encourage more development applications.

 

·         Work to improve the retaining wall and redesign some properties at Chase Farm will be going for decision to Planning Committee shortly.

 

·         Papplewick Neighbourhood Plan would be going to referendum soon and work on plans for the villages of Linby and Burton Joyce was progressing.

 

·         A Masterplan on development sites in Arnold would be submitted in the next few weeks.

 

·         Papplewick conservation area consultation has closed with a report to Cabinet expected in June.

 

·         The contract to purchase Arnold Market should be signed very soon.

 

Councillor Gary Gregory (Community Development)

 

·         Thanks to officers for all the work done on the recent Heritage Strategy. It promised to deliver positive outcomes for the future of the Borough’s heritage

 

·         Asset Transfers of Community Centres are still progressing slowly and an update meeting is planned for today.

 

·         All Councillors and staff will now be required to wear an identification lanyard whilst in the building to improve security.

 

Councillor Henry Wheeler (Housing, Health and Well-being)

 

·         Thanks to Leisure Team for excellent recent performance which has resulted in growth to footfall at centres and the theatre and increased take up of swimming lessons.

 

·         Funding has been received to deliver sports sessions for local young people

 

·         Gedling Homes will soon be launching a neighbourhood masterplan for each area that they operate in

 

·         Housing needs services and temporary accommodation remains under pressure.

 

Councillor David Ellis (Public Protection)

 

·         Attended a recent knife crime conference in Nottingham. There has been a local increase of 11% in knife related crime. Lots of interesting work going on to look at a strategy to improve this.

 

·         Health and Housing Co-ordinator is in post and doing excellent work with vulnerable members of the community

 

·         A recent prosecution for fly tipping has taken place and the offender has been prosecuted and sentenced to 100 hours unpaid work and a fine.

 

Councillor John Clarke (Leader of the Council)

 

·         Work to address unauthorised traveller encampments has been taking place on a county-wide basis. Local work has taken place to protect Gedling’s parks as far as possible.

 

·         Work will commence on recruiting a new Chief Executive has begun

 

·         Land at Teal Close recently sold to a housing developer and has received press coverage.

 

·         There was still widespread concern over issues about the Police’s response to concerns raised by the community.

123.

Member's Questions to Portfolio Holders.

Minutes:

None.

124.

Any other items the Chair considers urgent.

Minutes:

None.

 


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