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Agenda and minutes

Venue: Reception Room

Contact: Lyndsey Parnell  Senior Elections and Members' Services Officer

No. Item


Apologies for Absence.


Apologies for absence were received from Councillors Barnes, Clarke, Fox and Wheeler.


To approve, as a correct record, the minutes of the meeting held on 16 June 2016. pdf icon PDF 72 KB




That the minutes of the above meeting, having been circulated, be approved as a correct record.


Declaration of Interests.




Scrutiny Report - Report and Recommendations of the Obesity Working Group pdf icon PDF 113 KB

Report of Councillor Viv McCrossen, Former Chair of the Overview Scrutiny Committee.

Additional documents:


Members welcomed Councillor McCrossen, Review Group Chair, to present the findings of the Scrutiny Working Group on Obesity.


Councillor McCrossen thanked everyone involved in the review including partners and officers and summarised the findings of the review. Of most concern to the group were the high levels of obesity in Gedling residents, particularly school aged children and it was felt that an approach of obesity prevention rather than cure would best address this.




1)    To note the report of the working group and thank the working group; and


2)    To refer the report to the appropriate Cabinet Member in order for a response to be made to the Overview and Scrutiny Committee at the next meeting on 19th September.


Quarter 1 Budget Monitoring, Performance Digest & Virement Report pdf icon PDF 160 KB

Report of the Senior Leadership Team.

Additional documents:


Alison Ball, Chief Financial Officer, introduced a report, which had been circulated prior to the meeting, informing Members of the likely outturn of the Revenue and Capital Budgets for the 2016/17 financial year as at the end of Quarter 1.




1)    Note the progress against Improvement Actions and Performance Indicators in the 2016/19 Gedling Plan


2)    Approve the General Fund Revenue Budget virements included within Appendix 1 to the report;


3)    Note the Capital Programme projected outturn for 2016/17;


4)    Note the virements and transfers to/from reserves and funds during the last quarter as detailed in appendices 3 and 4 to the report.



Prudential Code Indicator Monitoring 2016/17 and Quarterly Treasury Activity Report for Quarter ended 30 June 2016 pdf icon PDF 172 KB

Report of the Chief Financial Officer.


Alison Ball, Chief Financial Officer, introduced  a report, which had been circulated prior to the meeting, informing Members of the performance monitoring of the 2016/17 Prudential Code Indicators, and advising Members of the quarterly treasury activity, as required by the Treasury Management Strategy.




To note the report, together with the Treasury Activity Report for Quarter 1 at Appendix 1 to the report, and the Prudential and Treasury Indicator Monitoring for Quarter 1 at Appendix 3 to the report.


Policy on Enforcement in relation to wheelie bins left on the highway after collection pdf icon PDF 184 KB

Report of the Community Protection Manager.


The Deputy Leader informed members that the item had been withdrawn from the agenda.


Regulation of Investigatory Powers Act 2000 (RIPA) Annual Audit and Policy Update pdf icon PDF 114 KB

Director of Organisational Development and Democratic Services.

Additional documents:


The Director for Organisational Development and Democratic Services introduced a report, which had been circulated prior to the meeting, updating members on a recent audit and consequential amendments to the Regulation of Investigatory Powers Act (RIPA) Policy.




1)    Approve the amended Regulation of Investigatory Powers Act (RIPA) Policy at Appendix 1 to the report;


2)    Note the outcome of the 2015-2016 Annual RIPA internal audit; and


3)    Note the outcome of the Office of Surveillance Commissioner conducted on 18th April 2016.


Forward Plan pdf icon PDF 84 KB

Report of the Service Manager Elections and Members’ Services.

Additional documents:


Consideration was given to a report of the Service Manager, Elections and Members’ Services, which had been circulated prior to the meeting, detailing the Executive’s draft Forward Plan for the next four month period.




To note the report.


Progress Reports from Portfolio Holders.


Councillor Jenny Hollingsworth (Growth and Regeneration)


·         A meeting on progress on the Local Planning Document was held recently and attendees found it useful. A further meeting discussing housing allocations would be held soon.


Councillor David Ellis (Public Protection)


·         Concerns about the cleanliness of an ice cream parlour were recently been reported to the Council. Thanks to the swift action of officers and cooperation from the business owner improvements were made and the business re-opened within days.


·         A new Environmental Health Officer had recently been recruited and it was pleasing to note that several good quality applications had been received.


Councillor Gary Gregory (Community Development)


·         Work on the community asset transfer process was continuing and progress particularly with the Arnold Hill Centre had been made.


·         Several play days around the Borough had been held with more planned later in the summer – all had been well attended.


·         The Gedling Youth Council had met since the recent elections and a full work programme was planned.


·         Other recent events included the Killisick fun day the Newstead Garden competition and the Gedling Arts Festival.


Councillor Michael Payne (Resources and Reputation)


·         From Councillor Wheeler’s portfolio Councillor Payne reported that the Local Clinical Commissioning Group faced a significant challenge to save money over the next year. He also reported that was hoped to submit a budget bid to create a post to bring empty homes back into use within the Hosing Service.


·         The Communications department had recently aired a film on social media promoting the unpleasantness of dog fouling when hunting for Pokémon. The clip was praised as a good example of social media use and was viewed widely.


·         Congratulations to Craig Allcock from Legal Services who has been doing work experience leading to temporary work. Craig had secured a job with a local law firm whilst continuing his legal training.


Member's Questions to Portfolio Holders.




Any other items the Chair considers urgent.




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