Meeting documents

Cabinet
Thursday 28 May 2009 5.30 pm

Date:
Thursday, 28th May, 2009
Time:
5.30pm
Place:
Council Chamber, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
1 APOLOGIES FOR ABSENCE.
Business for item 1
 
2 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 6 MAY 2009.
 RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chairman.
3 DECLARATION OF INTERESTS.
Business for item 3
 
4 CAPITAL AND REVENUE BUDGETS 2008/09 - CARRY FORWARDS
Business for item 4
RESOLVED:

(i) To note the capital carry forwards approved by the Head of Corporate Services of £353,300 included in Appendix 1 to the report being amounts of less than £50,000 and committed schemes above £50,000;

(ii) To note the revenue carry forwards approved by the Head of Corporate Services of £217,200 shown in Appendix 3 to the report being amounts of less than £10,000 and committed schemes above £10,000.

(iii) To request Council to approve the capital carry forward of £96,600 as shown in Appendix 2 to the report, being non committed schemes in excess of £50,000.

(iv) To request Council to approve the revenue carry forward of £113,900 as shown in Appendix 4 to the report, being non committed schemes in excess of £10,000.
5 PERFORMANCE PLAN AND BUDGET OUTTURN 2008/09
Business for item 5
RESOLVED:

(i) To note the Performance Plan and Budget outturn figures and the year end performance indicator and improvement tasks results for 2008/09.

(ii) To RECOMMEND that Council approve:

(a) The overall method of financing of the 2008/09 capital expenditure as set out in the amended Appendix 2 to the report.

(b) The capital determinations in Section 4.4.2. of the report.

(c) The targets for all performance indicators for 2009/10, 2010/11 and 2011/12 included in Appendix 6 to the report.
6 CHANGES TO REFUSE COLLECTIONS ARRANGEMENTS
Business for item 6
RESOLVED:

To note that changes to domestic refuse collection arrangements will commence from 15th June 2009.
7 MEMBERS' QUESTIONS TO PORTFOLIO HOLDERS
Business for item 7
 
8 THE ANNUAL INTERNAL AUDIT REPORT 2008-09
Business for item 8
RESOLVED:

To note the report.
9 ANNUAL GOVERNANCE STATEMENT
RESOLVED:

To support the Draft Annual Governance Statement for inclusion in the annual statement of accounts for 2008-09.
10 REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA)
Business for item 10
RESOLVED:

That the Procedures and Guidance document be included as an Appendix to the Council's adopted RIPA Policy and Procedure.
11 ADDITIONAL REGIONAL HOUSING BOARD GRANT
Business for item 11
RESOLVED:

To note the information.
12 PROGRESS REPORTS FROM PORTFOLIO HOLDERS
Business for item 12
RESOLVED:

To note the reports.
13 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
Business for item 13
 
The meeting closed at 6.05pm.

Attendance Details

Present:
R.F. Spencer (Chairman), J.M. Parr, A.S. Bexon, G.V. Clarke, W.H. Golland, R.J. Nicholson, V.C. Pepper, W.J. Clarke (a), A.J. Gillam, G.E. Withers

Business

Business
ItemBusiness
1An Apology for absence was received from Councillor W.J Clarke
3none
4The Head of Corporate Services submitted a report to seek approval to carry forward Capital and Revenue budgets from 2008/09 as additions to the 2009/10 budgets.
5The Performance Plan and Budget Outturn report for 2008/09 was submitted.

The Head of Corporate Services submitted an amendment to the report together with a revised appendix 2 following notification of the final post LSVT Housing Subsidy Determination 2008/09, which had incorporated instructions for the calculation of capital financing charges to the Housing Revenue Account, received from the DCLG on 27 May 2009.

The total impact of the amendment on the General Fund had been incorporated in the amended table submitted and showed an overall underspend of £164,195 or 1.4% after accounting carry forwards.

A minor amendment had also been required to capital financing which had been included in the amended version of Appendix 2.

The Housing Revenue Account summary was also submitted together with an explanation of variances.

The Performance Information section for each Portfolio included details of achievement against Improvement Tasks and Performance Indicators for 2008/09.
6Details of changes to the refuse collection arrangements from 15 June 2009 were submitted.
7No questions were received
8The Annual Internal Audit report was attached and indicated that the Council's systems and controls were generally operating adequately. This conclusion was of importance in reviewing and supporting the Annual Governance Statement in support of the Annual Statement of Accounts.
10The Head of Democratic and Community Services reported that a new Procedures and Guidance document had been issued by the Office of the Surveillance Commissioner in December 2008.
11The Head of Planning & Environment reported that additional funding totalling £367,000 had been received for 2009-10 to support private sector housing renovations in the Borough for residents most in need. In order to ensure that the Council is able to process sufficient grant applications to spend this money it would be necessary for the Council to employ a temporary member of staff on a fixed term contract. This had already been authorised by the Chief Executive under delegated powers.
12The following progress reports on items within their remit were received from Portfolio Holders:

Leisure & Wellbeing
i. Bulletin submitted to Members
ii. 'Ways in which Children Grow and Develop' external funding
iii. Leisure Centres reorganisation of schemes to assist young people
v. Arts Strategy formulated

Development & Enterprise

i. Building Control Awards at Newark

Finance

i. Changes to Portfolio Holders responsibilities
ii. Meeting Gedling Voluntary Services
iii. Parish Council Meetings June/July
iv. Scrutiny of Mayoral expenses.

Customer & Member Services

i. 'Armed Forces Day'
ii. GTP Direct Services
13None were considered