Meeting documents

Council
Wednesday 6 July 2011 6.45 pm

Date:
Wednesday, 6th July, 2011
Time:
6.45pm
Place:
Council Chamber, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
17 OPENING PRAYERS.
  
18 APOLOGIES FOR ABSENCE.
Business for item 18
 
19 MAYORS ANNOUNCEMENTS.
Business for item 19
 
20 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 18H MAY 2011 (PAGES 9 - 12)
 RESOLVED:
That the minutes for 27 April 2011 and 18 May 2011 having been circulated, be approved as a correct record and signed by the Chairman.
21 DECLARATION OF INTERESTS.
Business for item 21
 
22 TO DEAL WITH QUESTIONS ASKED BY THE PUBLIC UNDER STANDING ORDER NO.8.
Business for item 22
 
23 TO DEAL WITH QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN UNDER STANDING ORDER NO.9(1)(A) ON ANY MATTER IN RELATION TO WHICH THE COUNCIL HAS POWERS OR DUTIES.
Business for item 23
 
24 TO CONSIDER AND, IF APPROVED, ADOPT THE FOLLOWING RECOMMENDATIONS OF THE CABINET AND COMMITTEES: -
Business for item 24
RESOLVED:

(i)To note the capital carry forwards approved by the Head of Corporate Services of £333,500 included in Appendix 1 being amounts of less than £50,000 and committed schemes above £50,000.

(ii)To note the revenue carry forwards approved by the Head of Corporate Services of £124,900 shown in Appendix 2 being amounts of less than £10,000 and committed schemes above £10,000.

(iii)To approve the capital carry forward of £264,700 for the Affordable Housing Scheme and £105,000 for the Asset Management Fund, both
being non committed Capital schemes in excess of £50,000.

(iv)To approve the revenue carry forward of £54,000 for Haywood Road Car Park resurfacing, being a non committed Revenue scheme in excess of £10,000.

RESOLVED:
(a) To approve the overall method of financing of the 2010/11 capital expenditure as set out in Appendix 5 of the report.

(b) To approve the capital determinations in Section 4.3 and no 4.3.2 as amended by Executive Decision 694 - Capital Contributions £79,543.

(c)To carry forward into the 2011/12 financial year the improvement actions as set out in 5.7 of the report under ‘Improvement Action Changes'.

RESOLVED:
To agree the proposed Annual Treasury Activity Report.
25 TO CONSIDER COMMENTS UNDER STANDING ORDER NO.11(1) UPON ANY MATTER DEALT WITH BY THE EXECUTIVE OR BY A COMMITTEE OR SUB-COMMITTEE.
Business for item 25
26 TO CONSIDER COMMENTS OF WHICH DUE NOTICE HAS BEEN GIVEN UNDER STANDING ORDER NO.11(3)(A) UPON ANY MATTER IN RELATION TO WHICH THE COUNCIL HAS POWERS OR DUTIES OR WHICH SPECIFICALLY AFFECT THE DISTRICT OTHER THAN ANY MATTER WHICH HAS BEEN THE SUBJECT OF A RECOMMENDATION OF A COMMITTEE.
Business for item 26
 
27 AMENDMENTS TO THE COUNCIL'S CONSTITUTION.
Business for item 27
RESOLVED:

•Following the deletion of the post of Head of Democratic and Community Services from the establishment, to agree to amend all references to the said Head of Service to the Council Solicitor and Monitoring Officer.

•Following the deletion of the post of Head of Democratic and Community Services from the establishment, to agree to appoint the Head of Strategy and Performance as the Proper Officer for the purposes of the Local Authorities (Referendums) (Petitions and Directions) (England) Regulations 2000 and the Council Solicitor and Monitoring Officer as the Proper Officer for the purposes of regulation 45(4) of the Local Authorities (Executive and Alternative Arrangements)(Modification of Enactments and other provisions)(England) Order 2001.

•To agree to delete all the references in the Constitution to Head of Leisure Services and replace with Head of Leisure and Communities Services.

•To create an Appointments and Conditions of Service Committee in the place of the Appointments Panel and approve its membership comprising four members of the majority Group (including at least 1 Executive member needed for Chief Officer appointments), 2 members of the first opposition group and 1 member of the second opposition group.

•That the appointed members to the Appointments and Conditions of Service Committee would be Councillor WJ Clarke, Councillor Paling, Councillor Payne, Councillor Weisz, CouncillorBarnfather ,
Councillor Spencer and Councillor Hughes and that the Monitoring Officer be authorised to approve changes to the above membership should that be necessary.

•Following the removal of the Personnel and Resources Committee from the committee structure to approve the functions and responsibilities of the affected committees and Officer delegations, as set out in Appendix 1 to this report.

•To note the decisions made in relation to the Cabinet Portfolios and Executive Scheme of Delegation which are reported elsewhere on the agenda.

•That the Council Solicitor and Monitoring Officer be authorised to make the appropriate amendments to the Constitution to incorporate the above.

•That the Council Solicitor and Monitoring Officer be authorised to make future amendments to the Constitution to give effect to decisions relating to delegations approved by the Executive or Committees or changes in Officers' duties, responsibilities and titles.
28 AMENDMENTS TO THE CONTRACT STANDING ORDERS, STANDING ORDERS FOR DEALING WITH LAND AND FINANCIAL REGULATIONS
Business for item 28
RESOLVED:

That the matter stand adjourned without discussion to the next ordinary meeting of the Council.
29 CHANGES TO APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES AND CHANGE TO COMMITTEE REPRESENTATION
REPORT OF THE HEAD OF STRATEGY AND PERFORMANCE
Business for item 29
The appointments to the Outside Bodies be amended as set out at Appendix A to the report.
30 INDEPENDENT REMUNERATION PANEL
Business for item 30
RESOLVED:
To accept the recommendations contained in the Independent Remuneration Panel's report

•To agree that the Council Solicitor and Monitoring Officer be authorised to make the appropriate amendments to Part 6 of the Constitution to reflect the changes to the Members Allowances.
31 MANAGEMENT RE-STRUCTURE OF GEDLING BOROUGH COUNCIL
Business for item 31
RESOLVED:
•to approve the proposed new management structure for consultation with staff and unions;
•to agree the proposed way forward for progressing the re-structure as outlined in Section 3.
32 CAR PARKING CHARGES 2011
Business for item 32
RESOLVED:
To authorise the Head of Corporate Services to revise the estimated income from car park charging in 2011/12 to £228,000.
To request the Portfolio Holder for Environment and Sustainability to:
•Introduce a free two hour period of parking in all of the Council owned car parks with effect from Monday 3rd October 2011.

•Agree the revised all day parking tariff as outlined in paragraph 3.4 of the report, and confirm the current parking permit tariffs as set out in paragraph 2.2 of the report.

•Authorise Officers to take all necessary steps to give effect to this decision.
33 MOTION TO FULL COUNCIL 6TH JULY 2011 RE: DEVELOPMENT OF A453
Business for item 33
RESOLVED:
i)This Council fully supports Nottinghamshire County Council's call for the A453 to be upgraded to a dual carriageway, particularly in view of the positive impact such a development would have on the economic vibrancy of Gedling Borough.

ii)That a letter of support for the development should be sent by the Leader of Gedling Borough Council to the Prime Minister, Secretary of State for Transport and Leader of Nottinghamshire County Council.

iii)This Council recognises that the natural environment adjoining the A453 currently provides an important ‘wildlife corridor'. Any damage to this habitat during construction work must be fully mitigated and the opportunity used to significantly increase the overall area for the benefit of wildlife.
The meeting closed at7.30pm

Attendance Details

Present:
P.A. Andrews,S. Ainley, P.A. Allan, B.M. Andrews, E. Bailey, P.G. Barnes, S.J. Barnes, C.P. Barnfather, A.G. Barton, D.N. Beeston MBE, A.S. Bexon, K.M. Blair, P.M. Blandamer, F.J.D. Boot, V.H. Bradley, N. Brooks, G.V. Clarke, W.J. Clarke, E.J. Collin, R.F. Collis, S.M. Creamer, W.H.F. Doe, A.M. Dunkin, M.S. Dunkin, R. Ellis, A.M. Ellwood, P. Feeney, K. Fox, G. Fullwood, A.J. Gillam, M.S. Glover, R.J. Goodwin, G.G Gregory, C.J. Hewlett, S. Hewson, M. Hope, I.M. Howarth, P.A. Hughes, R.G. Kempster, P.R. Key, D.I.A. Kumarasiri, M. Lawrence, H. Maddock, S. Mason-Kempster, P. McCauley, B.S.R. Miller, R.J. Nicholson, J. O'Riordan, M. Paling, J.M. Parr, M.R. Payne, W.A. Peet, T.J. Pepper, V.C. Pepper, S. Poole, C.J. Powell, R.A. Poynter, C.N.F.W. Pratt, S.J. Prew-Smith, D.E. Pulk, N. Quilty, M. Roach, M.A. Shepherd, J.J. Spencer, M.S. Spencer, R.F. Spencer, J.O. Tanner, S.J. Tomlinson, J. Truscott, G.G. Tunnicliffe, M. Weisz, H.T.N. Wheeler, G.E. Withers, M.A. Wright

Business

Business
ItemBusiness
18Apologies for absence were received from Councillors Ainley, Brooks, Ellis, Gillam. Hope, Howarth, Lawrence and Quilty.
19The Mayor paid tribute to fallen hero Lance Corporal Martin Gill of the 42nd Commando Royal Marines, who's funeral she had recently attended.
The Mayor thanked the Caretaker and his team for the changes and the cleansing of the Chamber.
21DECLARATION OF INTERESTS
Councillor W J Clarke declared that all the Labour Group members had a personal interest in item no. 13 on the agenda.
Councillor P. Hughes also declared a personal interest in item no. 13 on the agenda
22No questions had been received
23No questions had been received.
24a) Capital and Revenues Budget 2010/11 - Carry Forwards
In respect of Minute 5 of the meeting of the Cabinet 2 June 2011, on the motion of Councillor W J Clarke and seconded by Councillor Payne that the recommendations contained therein be adopted.
The Mayor put the proposition to the meeting and declared the same carried and it was:-

(b) Council Plan and Budget Outturn
In respect of Minute 6 of the meeting of the Cabinet 2 June 2011, it was moved by Councillor W J Clarke and seconded by Councillor Payne that the recommendations contained therein be adopted.
The Mayor put the proposition to the meeting and declared the same carried and it was:-

(c) Annual Treasury Report
In respect of Minute 7 of the meeting of the Cabinet 2 June 2011, it was moved by Councillor W J Clarke and seconded by Councillor Payne that:

To agree the proposed Annual Treasury Activity Report 2010/11
The Mayor put the proposition to the meeting and declared the same carried and it was:-
25Comments were made at the meeting.
26No due notice of comments had been received.
27The Council Solicitor and Monitoring Officer submitted a report to seek approval for amendments to the Council's Constitution following changes to Senior Management responsibilities and the removal of the Personnel and Resources Committee from the committee structure.
After discussion, on the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-
28The Council Solicitor and Monitoring Officer submitted a report indicating that, following the removal of the Personnel and Resources Committee from the committee structure, it was necessary to amend the references to the Committee in the Contract Standing Orders, Standing Orders for Dealing with Land and Financial Regulations.

On the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-
29The Head of Strategy and Performance submitted a report proposing a number of changes to representation on committees and appointments to outside bodies for 2011/12.
On the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-.
30The Head of Strategy and Performance submitted a report from the Independent Remuneration Panel, which the Panel had prepared in response to the revised arrangements following the election held in May 2011.
On the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-
31The Chief Executive submitted a report to Council seeking approval to progress a proposal to change the Council's management arrangements.
On the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-
32The Leader of the Council submitted a report setting out proposals to revise tariffs in the Council's car parks that would deliver a free two hour parking period in all such car parks.
After discussion, on the motion of Cllr W J Clarke, seconded by Cllr Payne, it was:-
33Upon a Notice of Motion received in the name of Councillor W J Clarke and later amended with the addition of paragraph 3 below, a proposition was moved by Councillor W J Clarke and seconded by Councillor Payne in the following terms:-

•This Council fully supports Nottinghamshire County Council's call for the A453 to be upgraded to a dual carriageway, particularly in view of the positive impact such a development would have on the economic vibrancy of Gedling Borough.

•That a letter of support for the development should be sent by the Leader of Gedling Borough Council to the Prime Minister, Secretary of State for Transport and Leader of Nottinghamshire County Council.

•This Council recognises that the natural environment adjoining the A453 currently provides an important ‘wildlife corridor'. Any damage to this habitat during construction work must be fully mitigated and the opportunity used to significantly increase the overall area for the benefit of wildlife.

The Mayor put the proposition to the meeting and declared the same carried unanimously and it was:-