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Meeting documents

Audit Committee
Tuesday 25 September 2012 5.30 pm

Date:
Tuesday, 25th September, 2012
Time:
5.30pm
Place:
Committee Room, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
9 APOLOGIES FOR ABSENCE.
 
10 TO APPROVE, AS A CORRECT RECORD, THE MINUTES OF THE MEETING HELD ON 19 JUNE 2012.
RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chair.
11 DECLARATION OF INTERESTS.
 
12 AUDIT COMMISSION- ANNUAL GOVERNANCE REPORT
RESOLVED:

1. That the report be noted.

2. That the Committee take note of adjustments to the financial statements included in the report.
13 MATTERS ARISING FROM MINUTES OF THE MEETING HELD ON 19 JUNE 2012
RESOLVED:

1. To note the update on progress towards the introduction of a new Information Security Policy.

2. To request that a report be prepared by Officers for the relevant Portfolio Holder to consider the issue of Individual Councillor Registration, taking into account the Audit Committee's view that they would like all Councilors to be covered and all fees paid by the Council as soon as possible.
14 STATEMENT OF ACCOUNTS 2011-12.
RESOLVED:

1. That the Statement of Accounts 2011-12 be approved.

2. That the letter of representation be approved.
15 CORPORATE RISK SCORECARD.
RESOLVED:

That the report be noted.
16 FOLLOW UP OF PREVIOUS AUDIT RECOMMENDATIONS
RESOLVED:

That the report be noted.
17 INTERNAL AUDIT REPORTS ISSUED JULY- SEPTEMBER 2012.
RESOLVED:

That the report be noted.
18 FRAUD AND IRREGULARITIES (VERBAL REPORT)
RESOLVED:

That the information be noted and Officers be thanked for their involvement in the case.
19 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
 

Attendance Details

Present:
P. McCauley(Chair), C. Barnfather, A.J. Gillam, M. Lawrence, R.J. Nicholson, M.R. Payne, D.E. Pulk

Business

Business
ItemBusiness
9Apologies were received from Councillors Barnfather and Gillam.
11None.
12Consideration was given to the Audit Commission's Annual Governance Report, a copy of which had been previously circulated.
13Members considered presentations given by the Council Solicitor and Monitoring Officer on Data Security and Individual Councillor Registration with the Information Commissioner's Office as requested at the meeting of the Audit Committee on 19 June 2012.
14Consideration was given to a report of the Chief Financial Officer, which had been previously circulated, seeking approval of the 2011-12 Statement of Accounts.
15Consideration was given to a report of the Service Manager, Audit and Risk Management, which had been previously circulated, updating Members on the current level of assurance that can be provided against each corporate risk.
16Consideration was given to a report of the Service Manager, Audit and Risk Management, which had been previously circulated, monitoring departmental progress in implementing Internal Audit recommendations and identifying to members instances where additional action needs to be considered in relation to any oustanding recommendations.
17Consideration was given to a report of the Service Manager, Audit and Risk Management, which had been previously circulated, summaring the outcome of Internal Audit activity for the period July to September 2012.

18Members considered a verbal update from the Service Manager, Audit and Risk Management in relation to a recent fraud investigation.
19None.

 


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