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Meeting documents

Audit Committee
Tuesday 13 December 2011 5.30 pm

Date:
Tuesday, 13th December, 2011
Time:
5.30pm
Place:
Committee Room, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
20 APOLOGIES FOR ABSENCE.
 
21 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 27 SEPTEMBER 2011
RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chairman.
22 DECLARATION OF INTERESTS.
 
23 EXTERNAL AUDIT PROGRESS REPORT
RESOLVED:

To note the report.

The Audit Commission representatives left at 6pm.
24 CORPORATE RISK SCORE CARD
RESOLVED:

To note the report.
25 ANNUAL AUDIT RISK ASSESSMENT APPENDICES
RESOLVED:

That the Sickness Absence Management system be included in the audit risk assessment for the annual audit plan.

That any significant proposals considered by the Senior Leadership Team are automatically referred to this committee.
26 FOLLOW UP OF PREVIOUS AUDIT RECOMMENDATIONS
RESOLVED:

To note the report.
27 INTERNAL AUDIT REPORTS ISSUED OCTOBER - DECEMBER 2011
RESOLVED:

To note the report.
28 CHANGES TO DELEGATION SCHEME FOLLOWING MANAGEMENT RESTRUCTURE
RESOLVED:

That with effect from 1 January 2012:

a) The current delegations from this Committee to Heads of Service be exercised by the Corporate Director with responsibility for the relevant power or function (or the Council Solicitor and Monitoring Officer in relation to Legal Services); and

b) Any reference to Head of Service in any Policy or procedure approved by this Committee is substituted for Corporate Director with responsibility for the relevant power or function (or the Council Solicitor and Monitoring Officer in relation to Legal Services).
29 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
 
30 EXCLUSION OF THE PUBLIC AND PRESS
RESOLVED:

That the members being satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information that under Section 100(A) (4) of the Local Government Act 1972 the public and press be excluded from the meeting during consideration of the ensuing report on the grounds that the report involves the likely disclosure of exempt information as defined in Paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972.
31 RISK BASED VERIFICATION - DRAFT POLICY
  • (Attachment: 10)Report of the Revenue Services Manager
RESOLVED:

To approve the draft outline policy at Appendix 1 of the report.

Attendance Details

Present:
P McCauley (Chair), M Lawrence, M R Payne, C P Barnfather (a), D E Pulk, A J Gillam (a), R J Nicholson

Business

Business
ItemBusiness
20Apologies for absence were received from Councillors Barnfather and Gillam.
22None.
23Consideration was given to the Annual Audit letter 2010/11 and the External Audit Progress Report, which had been previously circulated. Representatives of the Audit Commission informed Members of the key messages.
24Consideration was given to a report of the Service Manager, Audit and Risk Services, which had been previously circulated, updating members of the Committee on the current level of assurance that could be provided against each corporate risk.
25Consideration was given to a report of the Service Manager, Audit and Risk Services, which had been previously circulated, providing Members with the opportunity to influence the audit risk assessment for the annual audit plan 2012 - 13 and to confirm whether any additional areas of audit work need to be considered.

Members were asked to advise the Service Manager, Audit and Risk Services on what they consider to be the appropriate assessment for each individual audit in relation to:

1. (C) Impact per the Risk Matrix
2. (J) Likelihood of occurrence per the Risk Matrix
3. (G) Third Party sensitivity
26Consideration was given to a report of the Service Manager, Audit and Risk Services, which had been previously circulated, setting out monitoring of departmental progress in the implementation of Internal Audit recommendations and identifying to Members where additional action needs to be considered in relation to any outstanding recommendations.
27Consideration was given to a report of the Service Manager, Audit and Risk Services, which had been previously circulated, summarising the outcome of Internal Audit Activity for the period October to December 2011.
28Members considered a report of the Council Solicitor and Monitoring Officer, which had been previously circulated, seeking approval to amend all current delegations from this Committee to Officers following the Management Restructure.
29None.
31Consideration was given to a report of the Service Manager, Revenue Services, which had been previously circulated, detailing the reasons for introducing a Risk Based Verification (RBV) approach for new Housing and Council Tax Benefits, and, potentially, for any future Localised Council Tax Rebate Scheme. The report also sought Audit Committee approval of the RBV Policy included at Appendix 1 of the report.

 


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