Meeting documents

Audit Committee
Tuesday 24 June 2008 5.30 pm

Date:
Tuesday, 24th June, 2008
Time:
5.30pm
Place:
Council Chamber, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
1 APOLOGIES FOR ABSENCE.
Business for item 1
 
2 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 8 APRIL 2008.
 RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chairman.
3 DECLARATION OF INTERESTS.
Business for item 3
 
4 ANNUAL AUDIT & INSPECTION PLAN
Business for item 4
RESOLVED:

To note the Audit Commission report.
5 FOLLOW-UP OF AUDIT RECOMMENDATIONS
Business for item 5
RESOLVED:

To note the report.
6 CORPORATE RISK SCORECARD
Business for item 6
RESOLVED:

To note the report.
7 ANNUAL FRAUD & IRREGULARITIES REPORT
Business for item 7
RESOLVED:

To note the report.
8 CORPORATE GOVERNANCE ARRANGEMENTS AT GEDLING BOROUGH COUNCIL
Business for item 8
RESOLVED:

1. To note the work undertaken in relation to Corporate Governance, Risk Management and the Assurance Statement.

2. To note that points raised in the Assurance Statements will feed into the Annual Governance Statement and forms part of the Published Statement of Accounts.

3. That more explicit information be included in the out-turn column where appropriate.
9 THE ANNUAL INTERNAL AUDIT REPORT 2007-08
Business for item 9
RESOLVED:

To note the Annual Report and to congratulate the section on their work.
10 INTERNAL AUDIT REPORTS ISSUED APRIL - JUNE 2008
Business for item 10
RESOLVED:

i. To note the reports.

ii. The sub-committee expressed concern at the time period for the review of the current arrangements for debtors with Rushcliffe Borough Council and requested the Head of Corporate Services to give urgent consideration to this and further report to the next meeting of the sub-committee.

iii. The Chairman was requested to keep the matters raised in the report under review.
11 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
Business for item 11
 
The meeting closed at 7.45pm.

Attendance Details

Present:
E.J. Collin (Chairman), A.S. Bexon (a), G.V. Clarke, A.J. Gillam, C.J. Powell, D.E. Pulk, G.E. Withers

Business

Business
ItemBusiness
1An Apology for absence was received from Councillor Bexon
3none
4John Cornett, the District Auditor attended to discuss the 2008/09 Audit and Inspection Plan for the Council and answered members questions with regard to fees, identified risks data quality partnership working and the use of resources assessment.
5The follow up report for the Officers and Members disbursements audit was reported as having been fully implemented.
6The Manager of Resource Services updated members on the current level of assurance provided against each risk.
7The Manager of Resource Services reported on investigated cases of fraud and irregularities identified during the 2007/08 year.
8The report of the Head of Corporate Services and Head of Democratic Services was considered.
9The Manager of Resource Services reported on the activity of the Internal Audit Section during 2007/08 and the outcome of the self assessment. An improvement in the control environment was identified.
10The following reports were considered:-
i) Debtors
ii) Insurance and Inventory
iii) Post Procedures
iv) Officers Disbursements.
11none