Meeting documents

Audit Committee
Monday 19 December 2005 5.30 pm

Date:
Monday, 19th December, 2005
Time:
5.30pm
Place:
Committee Room, Civic Centre, Arnot Hill Park, Arnold
 

Attendance Details

ItemDescriptionResolution
24 APOLOGIES FOR ABSENCE.
Business for item 24
 
25 TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON 12 SEPTEMBER 2005.
 RESOLVED:

That the minutes of the above meeting, having been circulated, be approved as a correct record and signed by the Chairman.
26 DECLARATION OF INTERESTS.
Business for item 26
 
27 FOLLOW UP OF PREVIOUS ADUIT RECOMMENDATIONS
Business for item 27
RESOLVED:

That the policy be referred to the next meeting of the Personnel and Resources Committee for review.
28 INTERNAL AUDIT REPORTS ISSUED JULY TO SEPTEMBER 2005
 RESOLVED:

To note the recommendations.
29 STRATEGIC REVIEW
Business for item 29
RESOLVED:

To note the contents of this report and to agree to Strategic Risk Reviews becoming a standard agenda item for this committee.
30 AUDIT COMMISSION LETER SAS 610
Business for item 30
RESOLVED:

To note the contents of the letter.
31 ANNUAL AUDIT RISK ASSESSMENT
Business for item 31
RESOLVED:

To agree the approach set out in the report.
32 SUPPORTING PEOPLE
 RESOLVED:

To note the report.
33 MEMBERS INPUT 2006/07
 RESOLVED:

To note the information.
34 TERMS OF REFERENCE
Business for item 34
RESOLVED:

To recommend to Personnel and Resources Commitee:-

i. Adoption of the revised Terms of Reference as submitted at Appendix B to the report.

ii. That work with regard to the recruitment and grading for the post of Manager of Resource Services be undertaken as quickly as possible.
35 ANY OTHER ITEMS WHICH THE CHAIRMAN CONSIDERS URGENT.
Business for item 35
RESOLVED:

To thank Mrs Radford for the work carried out and to extend the best wishes of the Committee in her new employment.
The meeting closed at 6.45 pm

Attendance Details

Present:
F.J.D. Boot, A.S Bexon(a), G.V. Clarke, J.M. Cole, S.M. Creamer, C.M. Luckett, C.N.F.W. Pratt

Business

Business
ItemBusiness
24Apologies for absence were received from Councillors Bexon and Clarke.
26None Declared.
27The Head of Finance reported that there had been seven reports followed-up within the last review,details of which were included in the report. -06

With the exception of the Officers Disbursements Audit all of the above recommendations have been implemented and Members were asked to advise on the outstanding issue.

The outstanding issue related to the policy of limiting casual users to reimbursement of the first 100 miles per journey at casual rates. The calculation, which supported this, was made in 1988 and was therefore in need of updating to ensure it was still valid and possibly needs to be reported to Cabinet for their approval.
29Members were informed of the changes made to the Strategic Risk Register following the review by Senior Management Team in October 2005.
30A letter from the Audit Commission dated 17 October 2005 was submitted.
31The Head of Finance submitted a report that provided members with the opportunity to influence the audit risk assessment for the annual audit plan 2006-07 and to confirm whether any additional areas of audit work need to be considered.
34The Head of Finance submitted a report to undertake an annual review of the Terms of Reference of the Audit Sub-Committee and where appropriate update these to reflect the work being undertaken by the Committee.
35MRS C RADFORD

It was reported that Mrs Radford, Manager of Resource Services was shortly to leave the employment of the Council.